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Microsoft Teams has a new method for saving meeting recordings. As the first phase of a transition from Microsoft Stream (Classic) to the new Microsoft Stream, this method stores recordings on Microsoft OneDrive for Business and SharePoint in Microsoft 365. This method offers many benefits. Videos in Microsoft Teams will consume the existing file storage quota from OneDrive and SharePoint.

The table below details permissions and role-based access for different meetings and recordings, including where the recording is stored and who has access to the recording.

Permissions or Role-Based Access

Meeting Type

Who clicked on Record?

Where does the recording land?

Who has access? R/W, R, or sharing

1:1 call with internal parties

Caller

Caller's OneDrive for Business account

Caller is owner and has full rights.
Callee (if in the same tenant) has read-only access. No sharing access.
Callee (if in different tenant) has no acess. Caller must share it to Callee.

1:1 call with internal parties

Callee

Callee's OneDrive for Business account

Callee is owner and has full rights.
Caller (if in the same tenant) has read-only access. No sharing access.
Caller (if in different tenant) has no acess. Caller must share it to Callee.

1:1 call with an external call

Caller

Caller's OneDrive for Business account

Caller is owner and has full rights.
Callee has no access. Caller must share it to the Callee.

1:1 call with an external call

Callee

Callee's OneDrive for Business account

Callee is owner and has full rights.
Caller has no access. Caller must share it to the Callee.

Group call

Any member of the call

Group member who clicked on Record's OneDrive for Business account

Member who clicked on Record has full rights.
Other members from the same tenant have Read rights.
Other group members from different tenant have no rights.

Adhoc/Scheduled meeting

Organizer

Zer who clicked on Record

Organizer has full rights to the recording.
All other members of the meeting have read access.

Adhoc/Scheduled meeting

Other meeting member

Meeting member who clicked on Record

Member who clicked on Record has full rights to the recording.
Organizer has edit rights and can share.
All other meeting members have read access.

Adhoc/Scheduled meeting with external users

Organizer

Organizer who clicked on Record

Organizer has full rights to the recording.
All other members of the meeting from the same tenant as the organizer have read access.
All other external members have no access, and the Organizer must share it to them.

Adhoc/Scheduled meeting with external users

Other meeting member

Member who clicked on Record

Member who clicked on Record has full rights to the recording. Organizer has edit rights and can share.
All other members of the meeting from the same tenant as the organizer have read access.
All other external members have no access, and the Organizer must share it to them.

Channel meeting

Channel member

Teams' SharePoint location for that channel

Member who clicked on Record has edit rights to the recording.
Every other member's permissions are based on the Channel SharePoint permissions.

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